- Case Studies
- KD Hospital
KD Hospital uses Source Code Lab’s AI agents to pay hundreds of doctors accurately, in minutes
How a multispecialty hospital turned a 23-day, spreadsheet-driven payout process into real-time calculations and correct payments for every doctor it works with.
Book a strategy call- Patient records from all departmentsDone
- Procedure values appliedDone
- Payout policy checkedDone
- Exceptions for accounts review2 flagged
- Statements ready for doctors312
Faster doctor payouts, from 23 days to a few minutes.
Every doctor’s payout is calculated the moment a patient record is saved, with no manual typing of values.
Hundreds of doctors, a spreadsheet in every department and a 23-day wait to get paid.
KD Hospital works with a few hundred doctors across its departments, and each one is paid based on the patients and procedures they handle. Getting those payouts right was taking far too long.
The process depended on spreadsheets from start to finish:
- Manual tracking in every department. Each department’s administrator logged every patient, by doctor, in a separate Excel file.
- Endless compiling and recalculating. The accounts team merged the files, calculated each doctor’s payout and recalculated whenever something didn’t add up.
- Late and often wrong payments. Payouts took 21 to 23 days to disburse, and many doctors received the wrong amount.
The delays and errors frustrated doctors and staff alike, and put strain on relationships the hospital depends on.
“Every month, our accounts team spent weeks chasing spreadsheets from each department, and doctors still had to wait more than three weeks for payouts that weren’t always right.”
Two AI systems: one for speed, one for accuracy.
“Our admins just pick the procedure and save the record. The values are already set, the payout is calculated on the spot, and month-end is no longer a fire drill.”
Source Code Lab tackled the problem in two phases. The first removed the delay. The second removed the errors by fixing the data at the source.
Payroll AI, fine-tuned for hospitals
- Understands how hospital departments, doctors and procedures connect
- Reads the department files and compiles every doctor’s total
- Applies the hospital’s payout policy automatically
- Cut the payout cycle from 23 days to a few minutes
Real-time input dashboard
- Replaces Excel uploads for department admins
- Procedure and medicine values are pre-set, so nothing is typed by hand
- Input rules are controlled centrally, keeping data clean
- Calculates each doctor’s payout in real time
- Feeds the Payroll AI directly
Phase 1 proved how much time AI could save, but the Payroll AI was still only as accurate as the spreadsheets it received. Phase 2 closed that gap. With controlled inputs and fixed values, the numbers are right from the moment a patient is recorded, so the correct amount reaches every doctor.
On-time, correct payouts for every doctor.
KD Hospital now pays its doctors in minutes instead of weeks, with amounts calculated from controlled, real-time data rather than merged spreadsheets.
| Doctor payouts | Before | Now |
|---|---|---|
| Time to disburse | 21 to 23 days | A few minutes |
| How patients are recorded | Excel files per department | One input dashboard |
| Procedure and medicine values | Typed by hand | Pre-set and locked |
| Payout calculation | Compiled and recalculated | Real time |
99.985% faster payouts
The payout cycle dropped from 23 days to a few minutes once the Payroll AI took over compiling and calculating.
The right amount, every time
Pre-set values and controlled inputs remove the manual errors that once led to incorrect payments.
Hours back for the accounts team
No more merging department spreadsheets or recalculating totals at month-end.
Happier doctors and staff
Fast, accurate payouts removed a long-running source of frustration for doctors and the teams who support them.
“Source Code Lab turned one of our most painful monthly processes into something that just works. Our doctors are paid on time, the amounts are right, and our team can focus on running the hospital.”
See what yours could look like.
Book a 30-minute call and we’ll map how AI agents could speed up payouts and payroll at your hospital or clinic network, without the spreadsheets.
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